Privacy Policy

Last Modified: September 9, 2022

CycleTrack is committed to maintaining the privacy of our users. This page is designed to offer transparency regarding the information that we collect and how it is used. Further, the underlying code for this website is open source. You are free at any time to visit our github repository to better understand the inner-working of this site.

What information do we collect about you?

General Website Visitors:

CycleTrack does not collect any personal data from general users. Our website does use Google Analytics, a web analytics service offered by Google that tracks and reports traffic to our website. This information is used to improve content and site performance. Additional information about Google Analytics is provided below.

CycleTrack Registered Users:

Emails and Passwords
We use emails and passwords to generate your account and allow you to login. Accounts are necessary for each applicant to individually track their application cycle(s). We will never disclose your email or password to a third party. All passwords on this site are encrypted.

Application Cycle Information
As a CycleTrack user, you can enter information into our website. All information is entirely voluntary for you to share. However, certain features may require user input to function. At a basic level, CycleTrack accepts information about the years you are applying to medical school, schools applied to, and dates of application actions such as submission, interview received and acceptance dates. Additionally, you may choose to enter contextual information about your application. This includes demographic information, GPA, MCAT score, and college coursework.

How do we use your information?

CycleTrack User Tools
Information about the schools you applied to and application action dates are used to provide you with a school list tracking interface and visualization generator tool. Coursework information is used for the GPA calculator.

CycleTrack Explorer
Information about CycleTrack users is aggregated in a de-identified manner to populate the school explorer tool. The CycleTrack explorer is available to all website visitors and displays information including but not limited to dates of application actions (e.g. interview invitations) and statistics (e.g. median GPA/MCAT). To maintain the privacy of our users, we do not display information calculated with a sample size of less than 5 users.

CycleTrack Profiles
CycleTrack profiles allows you to publish a custom summary of your application cycle(s). Creating a profile is voluntary and information displayed on a profile is selected by the profile author. Profiles are private (only accessible to the author) by default and must be published by the user to become publicly accessible. The CycleTrack team does not monitor the content of profiles, however, inappropriate content is subject to removal and may be reported by emailing admin@cycletrack.org.

Research/Publications
The CycleTrack team may use data provided by users to perform research about medical school admissions. Any data used for research is de-identified prior to analysis. Findings from CycleTrack research may be published on the CycleTrack website, internet forums, social media, or in scholarly journals.

Access to your information

You have the right to request a copy of the information that we hold about you. If you would like a copy of this information, please email our team at admin@cycletrack.org.

Cookies and Google Analytics

Cookies are text files that are placed on your computer. CycleTrack uses cookies to allow users to log-in and out of the website. To learn more about cookies, visit https://www.aboutcookies.org/ or https://allaboutcookies.org/.

Our website uses Google Analytics, a web analytics service offered by Google that tracks and reports traffic to our website. Google uses the data collected to track and monitor the use of our website. This data is shared with other Google services. Google may use the collected data to contextualize and personalize the ads of its own advertising network. You can opt-out of having made your activity on CycleTrack available to Google Analytics by installing the Google Analytics opt-out browser add-on. The add-on prevents the Google Analytics JavaScript (ga.js, analytics.js and dc.js) from sharing information with Google Analytics about visits activity. For more information on the privacy practices of Google, please visit the Google Privacy & Terms web page: https://policies.google.com/privacy.

Third Party Websites

CycleTrack contains several links to third-party websites. We do not have any control over nor do we assume responsibility for the content, policies, or practices of those websites. When visiting these websites, we recommend that you read their privacy policies.

Modifications

We maintain the option to amend this privacy policy at any time, so please review it periodically. Your continued use of this website following the date of a posted amendment to our privacy policy will be considered your agreement to the changed terms.

Contact Us

If you have any questions or concerns about this policy, please don’t hesitate to contact our team at admin@cycletrack.org.